Useful Event Management Software
A recent survey conducted with a leading provider of event safes asked UK based event managers that which was their preferred tool for managing and planning their events. The most frequent tool undoubtedly was event safes with 67% with the votes. Coming second and third were spreadsheets and 'other' respectively.
Spreadsheets can be a tried and tested method of managing events - they can track budgets, monitor resources and can be an easy way of creating and managing lists. The advantage of spreadsheets as a possible event management tool could be the affordable connected with them. The majority of event managers have access to spreadsheets and they're a widely accepted document format.
However, there are a large number of drawbacks if event managers decide to use spreadsheets his or her top level management tool. Common issues include:
Poor efficiency: Using spreadsheets isn't a very effective way of managing every one of the facets of a meeting. Chances are that event managers will probably be using a variety of spreadsheets, by using dozens of tabs, holding a lot of data. Managing pretty much everything data within spreadsheets might be confusing with an outsider, and time consuming for all those users.
Lost data: Spreadsheets are just as safe since the server/system they take a seat on. If they are maintained on some type of computer hard drive, there's a risk that every the data will be lost if something happens to that computer or laptop. Spreadsheets can also be prone to freezing/stalling and unless the big event manager is accustomed to conserving consistently, you will find there's high-risk that data and work will probably be lost.
Trouble keeping data updated: Many events have multiple event managers, all utilizing the same spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing the other event mangers that this spreadsheet has evolved. If event managers require a copy of the master spreadsheet and focus on that, the master soon becomes out of date. There's also issues when many event manger should connect to the spreadsheet simultaneously. Merely one editable copy might be opened, inducing the others to get 'read only' - detaching the ability to make updates.
Difficult to create reports to determine success: An integral section of event management may be the power to analyse event success. It is crucial to get the capacity to understand what constitutes a particular event successful as well as what should be measured so that you can analyse event performance. Using spreadsheets makes video difficult job. Although creating graphs and charts might be easy on spreadsheets, the amalgamation and sorting from the data is usually an extremely complicated and time-consuming task. It is often necessity that whenever using spreadsheets, the experience of measuring event performance is forgotten or dismissed.
Not enough management information: Similarly to the actual in creating reports to analyse performance, there is also a lack of management information overall. For businesses organising many events annually it is advisable to be capable of possess a clear picture of these events overall; understanding delegate numbers, budgets as well as other KPI's across all events can help shape event strategy in the future.
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